Make an Impact

By March 22, 2019

Executive Assistant

The CFO of a pre-IPO investment startup is seeking an EA to partner with him in Palo Alto. Partner with the CFO to manage his dynamic fundraising schedule, assist with research and compliance for their IPO, and scale the organization from the ground up. This is a unique opportunity to support a CFO who is making a significant impact, as their company’s ‘product’ is investing in emerging health technologies that help underserved populations.

ATTRACTIVE FACTORS:

  • EA will be viewed as strategic partner; report directly to CFO
  • Great exposure; opportunity to experience early stage BioTech
  • Highly intellectual and mission-driven environment
  • Opportunity to build a company from the ground up
  • Work directly with portfolio companies
  • Assist with the onboarding of finance team

KEY RESPONSIBILITIES: 

  • Heavy travel coordination (at least 1 flight per week – international/domestic)
  • Seamlessly manage the calendar of a busy executive (back to back meetings, every 30 minutes, internal and external)
  • Communicate with and schedule meetings with investors
  • Manage investor relations; keep track of contacts
  • Handle general expenses
  • Support scaling Finance and Operations team(s)
  • Opportunity to take on Finance and Operations responsibilities

TOP KEYS FOR CLIENT:

  • Experience managing someone still learning how to leverage their assistant
  • Diligent about following up on projects or tasks that need to be completed
  • Passionate about being a strategic partner and rolling up your sleeves to get the job done with CFO and EA Team
  • Solid Executive Assistant duties
  • Strong calendaring
  • Setting up conference calls, dial-in, preparing meeting materials, etc.
  • Ability to multi-task and thrive in an unstructured environment with very little direction Stimulated by putting processes together and innovating them as the needs of the company change
  • Experience working at a Fund is preferred
  • Ability to interact with investors and portfolio companies
  • No ego- you’ll sit at the “reception desk”- will not be a receptionist but will share with the EA team the duties of keeping an office running, conference rooms clean, etc.
  • Someone who is down to earth and wants to have fun!

JOB ID: INSEARCH10