Take Your Career to the Top!

By May 2, 2019
We are recruiting for a dynamic Executive Assistant for a top executive at a prestigious financial services firm in San Francisco. High exposure to leading Executives in the industry, along with the opportunity to be a creative problem-solver and grow within the organization. This is a unique role, with the ability to work hand-in-hand supporting and collaborating with an innovative Executive in a fast-paced and high energy environment.

 

KEY RESPONSIBILITIES: 

  • Provides extraordinary service commensurate with the firm’s reputation.
  • Oversees full compliance with all applicable regulatory requirements. Exercises full discretion in working with confidential information.
  • Establishes and maintains strong working relationships with colleagues, along with the firm’s senior leadership and management teams, through verbal, written, and electronic correspondence, as a representative of the executive and department.
  • Manages administrative needs, including inbox and calendar oversight, expense and invoice submissions, and travel arrangements.
  • Supports event management activities, including researching venues, organizing catering, managing invite lists, and providing materials, along with other related items.
  • Creates meeting materials as needed, including agendas, presentation decks, etc.
  • Provides administrative assistance on key objectives/initiatives/projects: conducts research, tracks tasks, orders supplies, schedules meetings, etc.

TOP KEYS FOR CLIENT:

  • Ability to execute discretion with confidential information
  • Excellent oral, written and visual communication skills
  • Strong Microsoft Outlook, Word, Excel and PowerPoint skills
  • Confident interacting with executives
  • Detail-oriented and organized
  • Team player
  • Provides extraordinary service
  • Furthers the firm’s culture and values
JOB ID: INSEARCH17